Front Desk Coordinator

CoreLife has created an organized, convenient, and low cost multidisciplinary platform of care for those who so often fall through the cracks of today’s highly fragmented healthcare delivery system. We enhance total health by providing a multifaceted approach to obesity, chronic illnesses, the root causes, social determinants, and related side effects. This is accomplished by providing medical, nutrition, exercise, and behavior health services on site for each patient and developing a personalized care plan to help them achieve their health goals. Providing and coordinating these clinicians and resources all under one roof is what makes CoreLife’s practice unique and is how our Care Teams have been able to guide and support thousands of patients in improving their health.

Position Description:

The Front Desk Coordinator is responsible for providing high-level customer service to all patients and is the general point of contact for all of a patient’s pre and post-service needs. Responsibilities include scheduling client appointments, greeting clients when they arrive, and helping clients fill out paperwork. 

Major Areas of Responsibility: 

• Manage the check-in and check-out process.
• Collect payments and balances on patient accounts; handle medical insurance.
• Schedule appointments, ensuring accurate paperwork and procedures.
• Answer phones in a timely and professional manner.
• Keep the reception area neat, stocked, and organized as required.
• Help to prepare documents and charts for the day.
• Clean and maintain the overall appearance of the office.
• Assist in clinical operations to facilitate optimum patient experience, including (but not limited to) weighing patients, and setting up Resting Metabolic Rate testing. 

Education/Experience:

• At least 1 year of medical front office experience is a strong plus
• Knowledge of medical terminology
• Familiarity with medical insurance
• A passion for health and helping others
• A positive attitude

Licensure/Certification/Affiliation:

• Current CPR

Skills, Knowledge, and Abilities :

• Critical thinking to integrate facts, informed opinions, active listening, and observations.
• Customer service skills.
• Decision making, problem solving and collaboration.
• Strong interpersonal skills to establish productive working relationships with multidisciplinary team and support services.
• Ability to communicate effectively in both written and verbal form to patients, public and medical staff.

Adherence to CoreLife’s Values:

• Meeting the needs of our patients & ensuring the highest level of patient experience, care, and outcomes           
• Treating our patients, teammates, and partners with honesty, respect, integrity, and teamwork
• Challenging patients, teammates, and partners to achieve exceptional results and potential

Work Environment:

This job operates in a professional medical office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Note: reasonable accommodations may be made available for individuals with disabilities to perform the essential functions of this position.